Our QR code ticket add-ons for Google Sheets and Google Forms can looks deceptively simple. However, then are flexible enough to cover a wide range of complex use cases.
For advanced use cases, we manually apply special configuration for our users when the contact support. We turn some frequent requests into extra settings (at the bottom of the settings tab) that anyone can apply without contacting us. This page provides detailed information on which situations these settings apply to.
Check-in times report
The default check-in report has a row per attendee, and is ordered by last check-in date.
If you have multiple check-ins per attendee, you might want a more detailed report that shows, separately, all check-ins done for any attendee.
Bulk download QR tickets
You can already customize tickets with a background and logo, or reach out to support for a custom design.
However, for more control over the process, you can decide to design your own tickets.
This setting adds links for bulk-downloading individual QR cards as SVG or PDF to check-in app reports.
Record GPS during check-in
Do you need GPS locations in attendee check-in reports?
The location is the position of the smartphone used for check-in, at the precise moment of the check-in scan.
Record signature during check-in
This adds a hand-drawn signature input to attendee check-in data.
This is useful if you need additional proof that the attendee was present. The attendee can draw their signature on the check-in smartphone.
Offline sync of attendee data
In the check-in app, when you scan a ticket for check-in, the apps checks the attendee list over the internet to verify if the check-in is allowed.
If you expect to be offline at the event venue, you can enable the offline sync setting. It adds to the check-in app a button you can press to download the current attendee database to your device (while still online).
Once the attendee database has been downloaded, when offline later, you can use the “Find & Check-in” button to verify that a ticket is valid.
Support “Find & Check-in” mode
By default, when you scan a valid ticket, the attendee is checked-in right away, with no further confirmation.
If you need to manually see attendee data before confirming the check-in, use this setting to add a “Find & Check-in” button.
Add QR image to ticket email
This setting adds the QR image directly inside the ticket email (in addition to the PDF attachment).
This can be useful if your attendees are having issues opening PDF files on their phone.
Don’t send emails with Gmail
If you’re not used to sending a lot of emails, your tickets might end up in SPAMs.
In this case, you can disable Gmail, and send every email through our servers (@darkaa.com, when enabled).
Don’t send emails with our servers
Normally, when your daily Gmail quota is used up, the remaining tickets are sent through our servers (@darkaa.com). If you want to disable this, you can do so here.
Disable “Add to Google Wallet” button
If your attendees don’t use Google Wallet, you can disable the corresponding button in the ticket email using this setting.
Enable session permissions
Example: During check-in, if the selected session is Session A, then the check-in is allowed for attendee Attendee X if and only if the row for Attendee X has the value yes in the Session A column of the attendee sheet. If not active (default), any attendee can check in to any session.
This setting enables you to implement any arbitrary access control.
For example, you can use this know which conference attendee should receive which goodies, and know those that already received it.
Ticket count source
If you want each row or response to generate multiple tickets, select the column or field that contains the number of tickets to generate for each row or response.
Each registered attendee will receive a PDF with multiple pages (as many as the number of tickets set for that attendee).
Max check-ins source
If you want to limit the number of allowed check-ins per attendee, first make sure you select a check-in type that allows multiple check-ins. Then, select here the column or field that contains the maximum number of check-ins for each row or response.
Custom QR content source
If you have already created custom QR code tickets for each attendee, select the column or field that contains the content for each QR code, so they (in addition to the QR codes generated by the app) can be recognized by the check-in app.